Posted: Friday, March 17, 2017 12:09 PM
Company Name:Atlas Butler Heating & Cooling
Executive Assistant. Atlas Butler, Ohio’s premier heating & cooling solutions company since 1921, is a third generation, family owned operation that is searching for a skilled & professional Executive Assistant. GENERAL DESCRIPTION OF POSITIONThis is an Executive Administrative position providing administrative support and assistance to the CEO and President.
Work involves regular contact with employees, supervisors, customers, and the public on matters of significance to the CEO, President and Company.
Requires the use of tact, initiative and independent judgment in screening calls, dealing with difficult complaints, and requests for assistance.
Provide calendar maintenance, meeting organization, travel arrangements, document and report preparation and light bookkeeping.
Work requires coordination, administration and monitoring of specialized and confidential activities, projects, and tasks with minimal supervision. Work can be of a highly confidential nature and involves the skilled use of a computer.
PRIMARY DUTIES:1. Provides administrative support for the CEO and President. These duties include but are not limited to: correspondence, mailings, assistance in document creation, filing, scheduling appointments, copying, and answering and placing phone calls for the above. 2. Assist CEO with their schedule and informational needs. Maintains CEO’s calendar to schedule, organize and prioritize work activities, functions and meetings to ensure that obligations and deadlines are met. 3. Performs basic accounting duties using Quickbook and Excel. Does light billing for small businesses for CEO. 4. Maintains & organizes files, including electronic, for easy access to pertinent information and data. 5. Coordinates travel arrangements to include airline, ground transportation and hotel reservations. 6. Possesses great grammar, spelling and writing skills in order to edit or write correspondence on behalf of CEO and/or President. 7. Manages various contracts. 8. Handles property management issues and shows resourcefulness in resolving issues. 9. Handles miscellaneous phone calls and emails on behalf of the CEO and President. QUALIFICATIONS:• High School diploma, plus specialized schooling and/or on the job education in a specific skill area (E.G. data processing, clerical/administrative, etc.) plus 5+ years related administrative experience. Bachelor’s degree is preferred.• Previous Executive Assistant experience• Property Management experience helpful• Communication skills: Ability to write reports, business correspondence and policy/procedures; Ability to effectively present information and respond to questions. • Excellent planning, decision making, problem solving and accuracy. • Proficient in MS Office software, especially Word, Excel and PowerPoint.• Working knowledge of QuickBooks, or ability and willingness to learn QuickBooks.• Experience in handling sensitive and confidential information.• Collaborative, flexible and professional. Atlas Butler offersHealth benefits (Medical, Dental, Vision)Life Insurance – company paidDisability income protection plan – company paid401(k) savings plan with matchPaid vacation and holidaysEmployee Assistance ProgramOutstanding reputationDrug free workplace. For consideration, please send your resume and salary requirements to HR@atlasbutler.com. Please no phone calls. Equal Opportunity EmployerIt is the policy of Atlas Butler Heating and Cooling to provide equal employment opportunity to all applicants and employees in a harassment-free work environment without regard to race, color, national origin, gender, age, disability, sexual orientation, alienage or veteran status.
• Location: Columbus, Columbus, OH
• Post ID: 34613592 ohio