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Posted: Friday, September 8, 2017 12:08 AM


Company Name:Butler Philharmonic Orchestra

Compensation$21,000 to $24,000 Annually

Employment Type Part-Time

Butler Philharmonic

Business Manager Position

Part time

Salary $21,000

Average of 20 hours weekly

Send resume; cover letter; references to

Deadline of September 13, 2017

Job to begin on October 1, 2017


The role of the Business Administrative is to work in a supportive capacity of the Butler Philharmonic, working cooperatively with the Board, the Music Director and other staff members. This position will report to the Executive Board.

The Business Manager is required to have the skills necessary to work effectively with a wide-range of personalities and skill sets. This person must have good communication and organization skills, work efficiently and effectively, and be self-motivated. Additionally, this person should possess a passion for the Butler Philharmonic and be willing to “do what it takes” to ensure the organization’s success.

Required Technical Skills

The Business Manager should be competent, or capable of learning, the following programs: Vendini, QuickBooks, eTapistry, PageMaker and Microsoft Office. They are also responsible in keeping the Butler Philharmonic website, FaceBook page and other social media outlets, current.


• Financial

• Process all incoming monies

• Monitor Cash and Credit card accounts at least twice per week

• Process donations through BP website

• Monitor donations made through the Virtual Terminal System

• Make deposits into the appropriate BP bank account in a timely manner

• Maintain bookkeeping files in QuickBooks

• Print, sign and send checks

• Reconcile bank statements each month

• Develop short- and long-term budgets and financial projections

• Provide information to Treasurer as requested

• Execute payroll for employees through payroll service, maintain payroll records

• Taxes

• Prepare and mail 1099 Forms to orchestra members

• Prepare/issue annual donation (tax) letters listing total donations for the year for each donor

• Work with accountants in preparing tax documents

• Work cooperatively in identifying and preparing grants

• Donors/Fundraisers

• Donor records

• Maintain list of email addresses for donors and interested prospects

• Maintain donor records

• Assure accurate donor listings for programs

• Communicate with donors, as needed, to answer questions or clarify information

• Coordinate targeted mailings

• Maintain eTapestry and/or Vendini database

• Prepare thank you letters for Music Director’s signature

• Send end of the year letters for in-kind contributions

• Assist in the identification of possible donors

• Grant writing

• Fundraisers

• Oversee/coordinate fundraising efforts between Board and guild

• Manage all funds

• Manage reservations and ticketing

• Prepare and regularly distribute listing of reservations and donations

• Assist with set-up, as needed

• Obtain cash in advance and keep cash box for all sales

• Count all funds and deposit in a timely manner

• Planning and Concert Production

• Work cooperatively with the Planning and Finance Committees to develop a yearly plan of performances

• Assist in developing a cost analysis of repertoire for concerts

• Assist with the venue selection and liaison with venues and their staff

• Assist with composition and distribution of press releases and programs

• Develop and compile concert program book

• Work cooperatively with the Marketing Committee and Music Director to seek out media opportunities

• Assist with all facets of concert lobby set-up and house management

• Board Relations

• Provide leadership in developing and implementation of organizational and financial plans in accordance with the Board of Directors and staff

• Maintain official records and documents of the Board

• Ensure compliance with federal, state and local regulations

• Board meetings

• Send reminders to Board members

• Attend all Board meetings

• Take and distribute minutes

• Provide copies of agenda

• Communicate with Board the condition of the organization and all important factors influencing it

• Be an active member of all standing committees: Finance, Development, Marketing/PR, and Planning/Resources

• Perform other duties as assigned by the Board and/or Executive Committee

Company address: One High St. Hamilton, Ohio 45011

• Location: Cincinnati, Hamilton, OH

• Post ID: 47293738 ohio is an interactive computer service that enables access by multiple users and should not be treated as the publisher or speaker of any information provided by another information content provider. © 2017